Academic Affairs Faculty Registry

FTE Registry Open

The Registry data is always in motion, often with clarifications pending. Please check the Registry for the latest UCPath data refresh.

Are you a school assistant dean? Please access the Academic Affairs FTE registry here!

_{Last Updated: 09/08/2026}

Faculty FTE Overview

When a faculty Full-Time Equivalent (FTE) becomes available—typically due to a departmental budget change, retirement, or school growth—the university follows a structured, multi-step process to convert that opportunity into a staffed faculty appointment.

The process begins when the Executive Vice Chancellor approves the allocation of FTE to a school, allowing the school to formally initiate an academic recruitment. Once the position is filled, and throughout the lifecycle of the appointment, elements of the job are simultaneously managed in distinct enterprise systems.

Systems That Manage Academic Appointment Records at UC San Diego
Platform	Components Managed
FTE Registry	Academic Affair's tool that tracks FTE resources including historical allocations, non-salary funding responsibilities, and position memorandums of understanding (MOUs).
AP Data	Academic Personnel's database for the preparation, submission, and processing of academic appointment and review files.
UCPath	Manages the payroll, benefits and other human resources transactions across the entire University of California system.

Eventually the position becomes vacant again, and the FTE returns to the Executive Vice Chancellor for reallocation.

Faculty FTE Registry

The Faculty FTE Registry Structure is Complete!

The campus system of record for authorized faculty full-time equivalents (FTEs) is now available for authorized users!

Access to the Registry is limited and controlled by AAFA-Finance and School Assistant Deans.

Tracks ladder-rank faculty positions from initial authorization through active occupation, periods of vacancy, ongoing recruitment, and more.
Bridges the formal authorization process managed by the Office of the EVC with the operational payroll data maintained in UCPath, providing a single authoritative view of the faculty landscape across schools and departments in Academic Affairs.
Designed to assist the EVC and school Assistant Deans in planning recruitment needs.
Most individual pages will contain additional details about that page. See Page Info Guides below.
First time users are invited to review these slides: Intro to the Faculty FTE Registry.

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Open FTE

This section includes information about Hiring Plans (aka Recruitments), Unallocated FTE, and Disposed FTE.

Occupied FTE

This section includes:

FTE and appointed faculty in each School
Split Appointments
All Occupied by Dept

EVC Views

This area is dedicated to reports and lists:

EVC Summary Grids - reports for All FTE, Colleges, and each School
All Faculty - list of all faculty, including historical
All Claims - list of FTE Claims on portions of appointments
Disposed FTE - list of all FTE IDs that have been disposed

EVC Staff Tools

This section is only accessible to the Registry Developer and Manager

Utility

This section contains lists of definitions for terminology, types, codes, users and roles.

UCP

The date displayed represents the most recent data pull from UCPath. Reports are run and evaluated for adjustments to the Registry. Updates are confirmed, as needed, with the Schools before the data is fully integrated in the Registry.

Page Info

The 'Page Info' guides are located throughout the Faculty FTE Registry. While the link name appears the same on all pages, the information presented will contain key elements about the page you are viewing.