ALLOCATION MODELS
Please see drawers below for more information on the allocation models and links to related tools and resources.
Please note you must have a UCSD gmail account for EVCAA google drives access.
Allocation Model Schedule
| Allocation | Anticipated Month |
|---|---|
| Block Grant | August |
| Hellman Fellowship | August |
| PLO Assessment Award | August |
| SGTS Mentor Payment | August |
| CDIIP Awards | September |
| FCDP Awards | September |
| Temp FTE | October |
| TA FTE | October |
| Division Support Model | October |
| Endowed Chair Income | October |
| Department Chair Ninths & Stipends | October |
| Freshman & Senior Seminars | October |
| ASMD Teaching Course Relief | October |
| DEI TA Matching | October |
| GSGEI | November |
| Masters Growth | November |
| Summer Session TA & Instructor Reimbursements | November |
| Faculty Release Salary Draw Off | Quarterly |
| CAP/Senate Service | January |
| Unit 18 Professional Developmental Awards | April |
| Faculty Start-Up Reiumbursement | June |
This is the standard schedule but each allocation is subject to change due to unforseen circumstances.
Division Support Model
The Division Support model was created to standardize the metrics in which resources are calculated. In line with our efforts to ensure academic excellence, we provide our divisions with the resources necessary to accomplish our mission. The model identifies the general components needed to run an average department and division (e.g. HR, Finance Manager, IT Support, Grad Advisor, etc.). The calculations are then determined by the actual variables per department and division. The core data source for the Division Support model is the Resource Profiles.
Allocations are processed by EVCAA to Divisions in the Fall. Departments, please contact your division for allocation timeline. Division contacts can access the DSM via Division Support Model Google Drive. To request access please contact your Divisional contact.
Graduate Student Growth and Excellence Initiative Model
The GSGEI Model was created to support the initiative to expand our non-resident enrollment. Through our Graduate Student Growth and Excellence Initiative, we are expanding our Ph.D. population, enhancing opportunities for our Principal Investigators to recruit the world’s best graduate students and increasing average net stipends paid across all divisions and departments. The model looks at first, second, and third-year non-resident enrollments in doctoral and MFA programs under Academic Affairs. Allocates 90% of the non-resident supplemental tuition back to the departments for these students while also showing the breakdown of the minimum quarterly return to faculty.
Allocations are processed by EVCAA to Departments in the Fall.
MSOs and approved department contacts can access the GSGEI Model via GSGEI Google Drive. To request access please contact Adrian Petersen.
Block Grant
Graduate Division Graduate Fellowship (Block Grant) Allocation Process
Principles behind allocation methodology:
- Each program starts the annual allocation process at the same guaranteed minimum $/Student
- Each program’s unmet need (if any) will be evaluated on an annual basis.
- Unmet need is determined based on the program’s access to TA, GSR and fellowship /traineeship funds (a.k.a. “weighted resources”)
- TA funds are weighted at 50% because these funds are less “valuable” from a graduate student stand-point
- Three-year rolling average will be used to determine program’s weighted resources to prevent excessive fluctuation
- Weighted resources of $35,771.50 per student (as of January 2017) is considered “sufficient” not to require additional institutional resources
- For every $1.00 missing in weighted resources, program will receive .20 subsidy
- Each program will continue to receive COLA, EN growth and merit (if applicable) adjustments to its annual BG allocation
MSOs and approved department contacts can access the Block Grant Model. To request access please contact (Blank).
Masters Growth Incentive Program Model
The Master’s Growth Incentive Program was created to provide incentive for the growth of master’s level students and boost opportunities for revenue growth and to heighten our contribution to the public. The MGIP model provides a budget structure that supports the growth of students seeking master’s degrees by directly returning some of the tuition back to departments, divisions and fellowships. A baseline of enrollments was created using the average enrollment of Resident and Non-Resident master's students from FY 2012/2013 and 2013/2014. For every student above the baseline, the revenue share is as follows:
| 47% Department | 47% Department Breakdown |
|---|---|
| 7% Division | 25% goes to Home Department of the student |
| 10% Diversity | 75% is broken down and allocated to each of the Course Department appropriately |
| 20% Campus | |
| 16% EVC |
Allocations are processed by EVCAA to Departments in the Fall.
MSOs and approved department contacts can access the MGIP Model via MGIP Google Drive. To request access please contact Adrian Petersen.
Temp FTE Allocation Model
The Temp FTE model was created to standardize and expedite the way Temp FTE allocations are calculated and transferred from the EVCAA office to the divisions/departments. The model uses faculty FTE and quarterly course count to calculate the approximate amount of lecturers needed for departments to cover the Unmet Course Load. It provides funding for the teaching of undergraduate courses, and the allocation is fungible to use for temporary faculty or TAs.
Calculation of Department Temp FTE Need:
S Annual Salary Rate for Lectures
C Count of Scheduled Courses in 3 Quarters
F Ladder-Rank Faculty FTE
FW Faculty Workload (ranges from 2-3 courses)
TW Temporary Faculty Workload (either 6 or 8 courses)
Course Load is a product of: Workload Factors, Unit Adjustments, and Size Load. For more details on the logic behind these factor download the Course Load Factor document.
Allocations are processed by EVCAA to Divisions in the Fall and adjustments in the Spring with the exception of the College Writing Programs, allocations are done in the Spring based on actuals. Departments, please contact your division for allocation timeline.
Division contacts can access the Temp FTE Model via Instructional Allocation Google Drive. To request access please contact Adrian Petersen.
Teaching Assistant Allocation Model
The TA Allocation model was created to standardize and expedite the way TA allocations are calculated and transfer from the EVCAA’s office to the divisions/departments. It provides funding to hire TAs for undergraduate and graduate courses. The allocation is fundgible to use for TAs or temporary faculty. The methodology helps ensure that students and faculty receive the proper amount of guidance and have the necessary support per course. It uses permanent and temporary faculty FTE and quarterly enrollments to calculate the approximate amount of TAs needed based on recommended class size per faculty.
TA FTE = 78% x (enrollment - course debit) / Weighted Load / 4
- Enrollment includes only lecture courses that have more than 20 students and is an average of the prior winter, spring, and current fall enrollment
- Course debit is 20 times the number of counted courses with enrollments greater than 20 students
- Weighted Load varies per Division/Department
TA Allocation = TA FTE x salary
Summer TA Allocation Model - Please contact Summer Session
Allocations are processed by EVCAA to Divisions in the Fall and adjustments in the Spring with the exception of the College Writing Programs, allocations are done in the Spring based on actuals. Departments, please contact your division for allocation timeline.
Division contacts can access the TA Allocation Model via Instructional Allocation Google Drive. To request access please contact Adrian Petersen.