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AAFA BUDGET AND FINANCE ADMINISTRATION AAFA FINANCE
  1. AAFA-Budget and Finance Administration
  2. Academic Affairs Local Guidance
  3. Academic Affairs Faculty Separations Distribution Methodology

Academic Affairs Faculty Separations Distribution Methodology

Last Updated: 09/08/2026

For the detailed guidance, please click here. This document is only intended for Schools' Leadership and Fiscal Officers. 

Overview

The Academic Affairs Faculty FTE Separation Distribution Methodology ensures a standardized process for managing salary and benefits when faculty leave within Academic Affairs. This guidance is effective as of 07/01/2026 (or FY27.)

The Process

  • Review Cycle: Faculty separations are reviewed following the standard dates of June 30, October 31, and February 28.
  • School Election: Upon separation, Schools must notify the AAFA Finance Team whether the vacant position will be applied toward budget reduction targets or requested for future recruitment (subject to EVC approval).

Funding Distribution

To maintain sustainable budgeting, recurring salary and benefits are split into two categories:

  1. Junior FTE: The standard budget for a new recruit. This is transferred to the EVC.
  2. Salary Delta: The difference between the previous faculty member's salary and the Junior FTE rate. This is split 50% to the EVC and 50% to the School.

Strategic Use of Funds

Schools may use their share of the Salary Delta for:

  • Recurring Funds: Faculty retentions and salary augmentations.
  • One-Time Funds (Effective FY27): Instructional support, faculty start-up commitments, and other strategic academic investments.

New Recruitments

Once a new faculty member is hired and entered into UCPath, the EVC transfers the applicable Junior FTE allocation back to the home department. The School then uses its Salary Delta budget to cover any remaining salary balance.