Academic Affairs Faculty FTE Request Form 

_{Last Updated: 09/02/2026}

The Faculty FTE Request Form is a tool that schools may use to initiate the following FTE actions:

• FTE Allocation - Request actions regarding an FTE allocation:
  • Net New - requesting a brand new FTE for recruitment.
  • Separation Return or Advanced Recruitment - requesting to use the FTE from a recent/upcoming separation for a new recruitment.
  • Spousal Hire - requesting a spousal hire in order to attract a faculty being recruited or to retain an existing faculty member. 
• Position Upgrade - Upgrade a previously approved FTE recruitment.
  • When a recruitment search yields a qualified candidate that is above the approved rank/step, the school may request to upgrade the position in order to pursue the higher level candidate(s).
• Budget Reduction - Release FTE for budget reduction purposes.
  • When a school elects to release previously held FTE instead of requesting that it be reallocated for the sake of permanently reducing their salary budget.

At minimum, requests must be approved by the school, Academic Affairs Finance & Administration (AAFA), and the Executive Vice Chancellor (EVC). For requests that include multiple participating departments, additional approvers are also required. See this routing diagram for the complete approval workflow.

To learn more, visit the Faculty FTE Request Form Instruction Guide or Contact Us.